SAFETY PROGRAM MANAGEMENT PLAN
(PREDICTABLE COSTS, FLAT FEE PRICING, INCREASED SAFETY AND RECRUITING EXPERTISE!)
"When companies don’t fully explore all available management options, especially when investing valuable resources in expensive personnel, there can be problems," notes safety expert Jerry Moon.
Spending money on safety matters should not precede the development of a well thought out formal safety program.Many companies are turning to Helpe, Inc. to have us assist in achieving the corporate objective of achieving safety benefits from one end of the safety process to the other. Many of these same firms have decided that the best method of managing their safety programs is to eliminate or supplement their existing programs and to hire Helpe Incorporated to design and manage their programs for them . Everyday there are thousands of truck accidents. The cost and frequency of these accidents is staggering, and raises serious questions about the effectiveness of present safety programs.
According to surveys, American transport companies operate more than 40,000 safety programs costing billions of dollars a year. The question is: "How can organizations and their managers get more out of the large sums being spent on safety programs?" The answer for many is:
By having their safety programs managed for them in a well defined and well run safety management program, with hard dollar costs minimized and with benefits maximized.
MANAGED SAFETY PLAN ADVANTAGES:
•LOW PREDICTABLE COSTS •SAFETY EXPERTISE
•INCREASED PRODUCTIVITY •EASE OF USE
•LOG AUDITING •DRIVER TRAINING
•UNLIMITED PHONE ACCESS •SAFESIDE SOFTWARE
•DRIVER RECRUITING •INSURANCE AUDIT SUPPORT
•DOT COMPLIANCE SERVICE •ADVERTISING ASSISTANCE
•INSURANCE ASSISTANCE •NEWSLETTER SERVICE
•TURNOVER REDUCTION
CORPORATE SAFETY PROGRAMS CHANGE
Our work has shown that good management practices have not always been carried into the corporate safety department. We have found that there are alternatives which can provide significant cost savings and program improvements. These techniques of managing safety are excellent investments which should be evaluated.
Safety departments typically advertise, recruit and hire drivers, make reference checks, audit logs and maintain DOT qualification files, produce newsletters, conduct safety meetings, and more. Many departments lack the experience and knowledge to solve the complex issues facing today’s trucking operations. The use of an outside safety management company to manage your safety program may be a viable option for you to consider. Major factors are changing the way corporate safety programs do their business.
•DEMAND FOR QUALITY SAFETY MANAGEMENT AND COST EFFECTIVENESS
•DOT COMPLIANCE AND ENFORCEMENT PRESSURES
•INSURANCE CARRIER PRESSURE TO IMPROVE SAFETY AND RISK ACTIVITIES
•NEED FOR EXPERIENCED QUALITY SAFETY MANAGEMENT
•EXPERTISE REQUIRED, NOT AFFORDABLE THROUGH PROCESS OF HIRING FULL TIME SAFETY PERSONNEL
WHAT’S INCLUDED IN SAFETY PROGRAM MANAGEMENT?
•ON SITE MANAGEMENT AND AUDITING WHAT IS SAFETY PROGRAM MANAGMENT ALL ABOUT?
Safety program management allows all firms, large and small, those with existing programs and departments and those without to relieve themselves of the day to day burden of designing and managing a safety program. SAFESIDE DATA BASE REPORTING & ANALYSIS
An integral part of your safety management program is our handling of your drivers performance data. This tracking induces accident reports, worker’s compensation claims, cargo claims, company violations and more. As part of your safety management program, Helpe, Inc., will establish a safety data base to track your fleet’s individual safety performance. Briefly, the data base will provide you with the following types of reports:
•ACCIDENT ANALYSIS
•PHYSICAL AND LICENSE EXPIRATIONS DETECTING PROBLEMS IS A JOB HALF DONE SUGGESTIONS FOR BETTER SAFETY PROGRAM MANAGEMENT
A systematic approach to the development of better safety management practices pays off in financial and non-financial terms. These pay off's often occur in a very short period of time and more often than not you will receive a four fold return for each dollar spent on your accident and safety management programs. IMPROVED SAFETY MANAGEMENT YIELDS BETTER RESULTS
Is safety program management the answer to your safety and risk management problems? It may not be, but market conditions do require aggressive proactive management of the safety process to remain competitive.
•RECRUITMENT AND SCREENING OF ALL DRIVER APPLICANTS:
This includes making all reference checks on drivers and providing our expert analysis and opinion on whether to hire the driver.
•MANAGEMENT OF YOUR RECRUITING AND ADVERTISING PROGRAMS INCLUDING REPORTS ON COST OF APPLICANT AND COST OF HIRE TO ENABLE WISE SPENDING OF ADVERTISING RESOURCES
•UNLIMITED CONSULTING WITH HIGHLY TRAINED SAFETY MANAGEMENT PERSONNEL AVAILABLE TO ALL YOUR EMPLOYEES FOR MATTERS OF SAFETY AND COMLPIANCE
•COMPLETE DATE BASE REPORTING AND ANALYSIS OF YOUR DRIVER ACTIVITIES
•SAFETY PROGRAM TRAINING SESSIONS:
Included in safety and training programs is all scripting, photographic work, videos and more. Also included are the actual presentation by our personnel to keep your drivers "safety minded" at all times. Meeting content is determined by our analysis of your fleet’s data from our SAFESIDE data base. This insures that meeting topics will be geared to your.
•COMPLETE DRIVER LOG AUDITING
•MAINTENANCE OF DRIVER QUALIFICATION FILES:
With increasing pressure and fines from DOT, our expertise can help keep you in compliance with less worry. DOT compliance work includes our performing mock DOT audits using our proprietary DOT audit program that duplicates that used by the DOT to determine your safety rating.
•TRACKING AND REPORTING OF DRIVER PHYSICALS, AND LICENSE EXPIRATIONS, ANNUAL REVIEWS, DRUG SCREENS, EAP CERTIFICATIONS AND MORE
•ORDERING OF MOTOR VEHICLE REPORTS
•SAFESIDE SOFTWARE REPORTING OF FLEET ACTIVITIES:
As explained more fully later we provide complete data analysis of your fleet and driver activities designed to identify accident trends, turnover, worker’s compensation and much more.
•PREPARATION OF DRIVER POLICIES AND PROCEDURES, INCLUDING DRIVER POLICY AND PROCEDURES MANUAL
Most firms with whom we work run excellent trucking operations, but admit to be woefully inadequate in the process of operating a safety and recruiting department. After all, these companies are in the trucking business and have honed their management skills in trucking.
They are not and have no desire to be safety mangers or recruiters. Yet, these firms recognize the importance of running a safe, fully manned fleet.
Unfortunately, most of these firms are forced to hire in-house safety personnel to design and run their programs. All firms must live within a budget. Small firms whose safety problems can be just as financially deviating to them as they are to their large counterparts, often lack the resources to spend in the safety area, forcing them to hire someone who fits the budget rather than someone who can solve their problems. Many firms spend what resources are available to them and end up with a program that is not as effective as needed. These companies realize they should be doing more and want to do more but cannot afford to spend more money to purchase the expertise they require.
Safety program management allows all companies to purchase the expertise they need at a fraction of the cost, for a set monthly fee. Safety program management shifts the safety burden from you to Helpe, Inc. We remove the day to day burden of operating your programs from your shoulders and will design and manage a program suited to your needs.
•ACCIDENT REVIEW LETTERS
•TURNOVER SUMMARY AND ANALYSIS
•HOURS OF SERVICE VIOLATIONS
•TURNOVER SUMMARY
•ANNIVERSARY LETTERS
•EXIT INTERVIEWS
•TICKET AND ACCIDENT EXCEPTIONS
•CARGO CLAIM EXCEPTION REPORT
•WORKER’S COMPENSATION ANALYSIS
•ACCIDENT FREQUENCY REPORTING
•ACCIDENT SUMMARY REPORTING
•ADVERTISING AND RECRUITING
•VOCATIONAL SCHOOL QUALITY CONTROL REPORTING
Detecting problems is a job half done. Solving safety and turnover problems is the work of a professional. Provided with your monthly SAFESIDE data base reports will be our expert analysis and recommendations on programs and plans that should be implemented to improve your trends.
Each safety program is custom designed to meet your individual needs. The list of items included is designed to provide you with an overview of the types of services normally included.To achieve these significant financial and non-financial gains is not difficult, but does require some basic items:
•INVESTIGATE RELEVANT NEEDS AND OBJECTIVES COMPLETELY
Complete safety programs exist to meet the needs of the company, in terms of lowest cost, biggest return, fewest accidents, convenience and working hand in hand with the operations end of your business.
•DOCUMENT CURRENT SAFETY OPERATIONS
What type of work is the safety department presently doing? Are there limits to their abilities to solve the problems you are encountering? What is it costing you to run the safety program and department? Are you satisfied you are doing all that can be done to prevent accidents, hire better drivers and reduce driver turnover? Is your safety program cost effective?
Whether your safety program is state of the art or simply covers the basics, better safety management pays off in more than just dollars and cents. We have the expertise to design and manage your program to provide you with the results you desire and need to remain competitive.
